Administrative Assistant Fr/En (M/F)

2334 Luxembourg FR Référence : 016-17120143662 - Date de publication : 01/12/2017

Description de l'offre

For one of his clients, an industrial company, SOFITEX is currently looking for a Site Administrator - Administrative Support (M/F) The Site Administrator coordinates all the secretarial work of the site team, inclusive setting-up meetings, preparing agendas, making minutes of meetings, etc. In order to coordinate the works with the Central Engineering, the Site Administrator will have to work closely with the staff of the Central Engineering. - Responsible for the compilation, administration, routing, filing and distribution of site related documents - Sets-up meetings, sends out the invitations and issues the minutes of meetings - Expedites the timely issuing of minutes of meetings, weekly and monthly reports - Ensures documents filing is up-to-date, including filing on extranet - Sets-up and maintains an efficient and transparent document/ drawing file system - Sets-up and maintains a record of the latest status of all received drawings, engineering data and other documents - Assists and administers filing on extranet - Sets-up and maintains a record of site instructions sent to contractors, ensures all approved site instructions are introduced in SAP (Purchase Requisitions) - Prepares purchase requisitions in SAP system, receives and distributes for approval invoices - Prepares and maintains a record of the raised requisitions in SAP and co-ordinates with the Purchasing Department - Ensures the archiving of equipment related POs and other PO?s of high importance on extranet - Assists the CE Administrative Assistants with the travel and accommodation arrangements if needed

Profil recherché

- BAC+2 Degree minimum + first similar experience - Excellent skills in English and French. German and Luxembourgish are an asset - Excellent computer skills, especially Excel - Knowledge and experience with SAP is an advantage - Ability to work independently - Ability to integrate into a team - Good communication and interpersonal skills, good organization skills, flexibility, accuracy and take initiative

Description de l'entreprise

Our client is an industrial company located in Sanem - Luxembourg.


SOFITEX Luxembourg ville (Luxembourg)
11, Place Sts Pierre et Paul 2334 Luxembourg

00352 26 29 52 01 -

Infos clés

Entreprise : SOFITEX Luxembourg ville (Luxembourg)
Domaines d'activités : Accueil Secrétariat Fonctions Administratives
Type de contrat : Intérim
Expérience requise : 1-2 ans
Niveau d'étude : Bac +2
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