Senior Administrative Assistant (M/F)

Firmen-Beschreibung

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Stellenbeschreibung

The (Senior) Administrative Assistant reports to the Director, the Heads of Division and/or the Heads of Unit, supports the smooth running of activities by providing secretarial and administrative assistance to the Director, the Heads of Division and/or the Heads of Unit and is the back-up of the other Administrative Assistants of the Department.

Operating network

S/he will provide assistance to the team members as well as act as back-up of the other teams’ assistants in their absence.

Responsibilities

The successful candidate will perform general secretarial duties and administrative tasks. S/he will have the following responsibilities:

• Preparing, distributing and following up reports and notes, incl. overview tables and reports when needed;

• Provide support in the collection and electronic filing of the quarterly reports/financial statements received from financial intermediaries;

• Undertake related electronic (using the internal data storage system) and paper filing;

• Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperate with the other teams’ assistants and other interfaces;

• Follow up on internal documentation throughout the approval process;

• Request missing documents via email from external counterparts.

Profil gesucht

Qualifications:

•  A minimum of three (3) years’ relevant professional experience

• Certified secondary level education;

• Any additional certifications indicating specialisation would be an advantage;

• Excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint);

• Excellent written and spoken English; knowledge of other EU languages would be an advantage.

Personal Qualities:

• Excellent organisational skills;

• Excellent prioritisation skills;

•  Excellent team spirit and interpersonal skills;

•  Excellent verbal and written communication;

• Strong sense of responsibility and initiative;

•  Ability to work reliably and accurately under pressure;

•  Strong personal commitment

This is a great opportunity to work for a European Institution. Initial contract of 2 months + several extensions.

Salary: depending on experience: beetween 3500€ and 4800€ gross