HR Executive Assistant Eng-Fr (M/F)
Reference8hrkprq9yw
LocationLuxembourg
Business areasSecretariat and administrative functions
Type of ContractIntérim (6 mois)
Company description
Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.
Job description
For one of our clients, a European institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a
HR Executive Assistant Eng-Fr (M/F)
Objective of the mission
Provide comprehensive secretarial, administrative and executive assistance mainly of confidential and strictly confidential nature to the Head of HR Department (Analytics, Remuneration and Employee Services), ensuring the smooth running of the department.
Reports to the Head of Department working in close cooperation with both internal and external counterparts.
Responsibilities
• Serve as primary point of contact and liaison for the Department Head on complex and confidential issues, both internally and externally.
• Assist the Department Head in all administrative tasks by screening and distributing incoming documents and correspondence; scheduling and prioritising on behalf of the Department Head and preparing responses and/or ensuring appropriate follow-up.
• Organise the Department Head’s agenda by scheduling appointments and organising complex meetings; ensure appropriate follow-up of managerial decisions and divisional action plans.
• Ensure good information flow and circulate information of diverse and confidential nature within the Department in order to assist the Department Head in the performance of his duties and keep departmental staff informed/updated.
• Draft/edit/finalise correspondence on request and documents requiring the Department Head's approval and/or signature, ensuring quality control; attend meetings where appropriate.
• Coordinate with the DGs secretariat and the secretariat of the other Department Heads, and maintain a good team spirit with the secretaries of the Department.
• Provide guidance to Department staff on administrative procedures; identify improvements and developments of existing methods and processes; suggest ways to streamline administrative procedures in order to enhance work organisation and effectiveness.
• Organise and update the Department Head's electronic filing system and if requested paper filing.
• Act as back-up of the DG’s secretariat and, if necessary, the secretariat of the other HR Department Heads.
• Assist DG Secretariat in managing and updating Governing Bodies Action Points via dedicated IT tool.
Required profile
• Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);• At least 5 years of relevant professional experience;
• Excellent command of written and oral English and French. Good knowledge of another EU language would be an advantage.
• Strong customer orientation;
• Preserving confidentiality is mandatory
• Relevant professional experience, of which some acquired in an administrative environment;
• Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint);
This is a great opportunity for a long-term temporary contract (initial 2-month contract + extensions, to start asap)
Salary: 4350€ or 5115€ gross/month, depending on years of experience
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