Finance Directorate - Administrative Assistant Eng-Fr (M/F)

Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a

Finance Directorate - Administrative Assistant (M/F)

The Administrative Assistant will provide the full range of secretarial and administrative tasks in support of the day-to-day work for the directorate.

Responsibilities

• Support contract administration, including monitoring and managing invoices, and assist with procurement processes within the area of activity.

• Carry out general secretarial and administrative tasks, such as preparing standard correspondence, drafting structured communications (reports, notes, presentations) in English and/or French, and proofreading or finalising documents (notes, letters, reports).

• Provide assistance with procurement procedures, including the preparation of documentation for calls for tenders.

• Collect and compile information and data for reporting purposes, including statistics, quarterly and annual reports, and CR reports.

• Ensure proper filing and archiving of documents in GED.

• Provide ad hoc support to the unit to contribute to the smooth running of daily operations.

Required profile

• Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);

• At least 3 years of relevant professional experience;

• Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint);

• Excellent command of written and oral English and French. Good knowledge of another EU language would be an advantage.

This is an opportunity for a long-term temporary contract (initia 2-month contract + several extensions) to start asap

Salary: 3850€ or 4350€ gross, depending on experience.