Human Resources - Administrative Assistant (M/F)

Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

Human Resources - Administrative Assistant (M/F)

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 3,350€ and 4,200€ gross per month, depending on experience

Job Description: The Administrative Assistant will provide the full range of secretarial and administrative tasks in support of the day-to-day work for the Disability and Social Services Office part of the Health and Benefits Division, HR Directorate of the bank

The role reports to the Head of Division and is working in close cooperation with both the social officer and benefits associate officer.

Responsibilities

* Support day-to-day management of disability and social services mailboxes and respond to related enquiries.

* Arrange meetings and handle sensitive communications for staff requiring support.

* Perform general secretarial and administrative tasks, including drafting and finalising documents.

* Coordinate workplace adaptation requests with colleagues, ensuring efficient processing in systems.

* Maintain process logs and ensure accurate classification of support requests.

* Manage procurement processes and invoices for consultants and social services.

* Liaise with internal and external stakeholders to provide relevant updates and information.

* Systematically manage and archive documents in GED and OneDrive.

Required profile

Academic qualifications and professional skills

* Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);

* At least 3 years of relevant professional experience in administrative function, an experience in HR or welfare administration is an advantage

* Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint);

* Good knowledge of additional software applications used by the bank is an asset (e.g. Oracle, Business Objects, GED, SharePoint, OneDrive)

* Excellent command of written and oral English. French is a strong asset. Good knowledge of another EU language would be an advantage.

Competencies

* Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.

* Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes.

* Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.

* Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behavior with the organisation’s needs and intrinsic values, acting with integrity in ways that promote the organisation’s mission, policies and rules. Maintaining utmost discretion and privacy is essential.