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Office Administrator Ge-En (M/F)

Publié le 27 mars 2019

Référence120190327174415

Localisation1471 Luxembourg

Domaine d'activitéSecrétariat et fonctions administratives / Banque et comptabilité

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Description de l'offre

For one of our clients, a financial institution located in Luxembourg city, SOFITEX TALENT is currently looking for an

OFFICE ADMINISTRATOR - ADMINISTRATIVE ASSISTANT GERMAN/ENGLISH (M/F)

Your tasks:

- Dealing with incoming and outgoing post
- Operating the switchboard
- Maintaining the "Admin Inbox" and dealing with any administrative requests from the property and asset manager in Hamburg including the filing of relevant documents
- Obtaining signatures for rental contracts and filing thereof
- Entering of master data in IMS
- Filing of supplier and tenant guarantees
- Assisting with Company Secretarial tasks such as drafting of board minutes, shareholder resolutions or PoAs, obtaining signatures from directors and filing of the relevant documents
- Liaising with lawyers and notaries regarding legalisation of documents
- Preparation of KYC documentation
- Organising of meetings, travel arrangements and team events
- Acting as CSR (Corporate social responsibly) responsible for the Luxembourg office in close co-operation with London HQ
- Arranging and supervising the annual archiving process
- Supervising the cleaning company and other suppliers of the Luxembourg office and ordering of sundries and stationary
- Opening and closing of bank accounts and acting as contact person for our house banks
- Liaising with the landlord with regards to any office related issues or queries
- Supervising the annual archiving process
- Assisting with HR related administrative tasks such as the ordering and distribution of lunch vouchers
- Preparation of VISA expense claims
- Participation in ad hoc projects especially in relation to acquisitions or disposals or group initiatives

Description de l'entreprise

Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, SOFITEX est un réseau international de Travail Temporaire et de Placement en CDI. SOFITEX fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Profil recherché

- Previous similar experience
- Fluent German and English
- Fluent English
- Very good communication skills both orally and in writing;
- Excellent MS Word skills
- Proactive attitude and ability to manage yourself
- Ability to get things done, accurately, on time, first time
- High attention to detail
- Good team player

Le poste en un clin d'oeil

Expérience requise2-3 ans

Niveau d'étude2-3 ans

Type de contratCDD

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