Toutes les offres

Operations - Administrative Assistant En-Fe (M/F)

Publié le 24 novembre 2022

Référence9unkjq9ojj

LocalisationLuxembourg

Domaine d'activitéSecrétariat et fonctions administratives

Type de contratIntérim (9 mois)

Postuler en ligne

Description de l'entreprise

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Description de l'offre

For one of our clients, a European institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an

Administrative Assistant Fr-En (M/F)

Purpose

The Administrative Assistant will provide administrative assistance to the Head of Division and other colleagues in the team with the objective of contributing to the efficiency and performance of the team’s overall activity.

•  Coordinate and provide office support and secretarial assistance to the HoD/HoUnit(s)/LOs assigned, in order to contribute to the effective day-to-day operation of the division

• Manage diary scheduling and all other logistical requirements (e.g. meetings, courses) for the division

• Coordinate and assist in the accurate preparation, finalisation and distribution of approval documents, letters, notes and presentations

• Coordinate assistant(s) work in order to accomplish deadlines and to avoid bottlenecks. In cooperation with the other assistant of the division, complete the activity report and distribute each week to the HoD and HoUs

• Contribute to the organisation of events, official visits, client meetings, interviews, etc.

• Perform maintenance of current distribution lists, phone/address lists of products/contacts/customers

• Ensure correct input of information in databases and extract data for reporting purposes on a regular basis and on the occasion of country meetings with VPs and related geographical Departments

•  Editing and proof-reading of documents produced in own division to ensure accuracy and alignment with procedures

•  Management of documents workflow of a specific process and ensure that deadlines are met during Loans appraisal cycle

•  Ensure effective filing of all electronic and hard copy documents

•  Create and maintain library of reference documents for the newly created division to encourage knowledge sharing

•  Cooperate with the other secretary of the division and the external offices to ensure an optimal coordination with respect to proposals workflow, missions and other events, and a smooth handling of workload.

•   Provide back up for other absent assistants, within the division but also across FID (particularly the operational divisions of the Department).

•   Interface with other Directorates/departments to follow up on workflow of projects and provide information on their progress as required.

Profil recherché

Qualifications

•  Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field

•    At least 3 years of relevant professional experience in providing administrative support

•  Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)

•   Excellent knowledge of written and spoken English and a good command of French. Knowledge of other European languages would be a significant advantage

Competencies

•             Strong sense of responsibility and initiative

•             Very good organisational skills

•             Rigorous and able to meet deadlines and priorities

•             Able to draft routine correspondence and edit materials

•             Good interpersonal skills

•             Excellent team spirit

•             Ability to work reliably and accurately under pressure

•             Flexibility and availability

This is an opportunity for a first 2-month contract + several extensions (long term contract). Salary ranges between 3100 and 4000€ gross, depending on your experience

Postuler à cette offre

Les champs marqués d'un * sont obligatoires
Extensions autorisées : .doc, .docx, .pdf ou .rtf - Taille maximum autorisée : 2Mo
 

¹ Les informations collectées par SOFITEX via ce formulaire font l’objet d’un traitement informatisé ayant pour finalité la gestion des fichiers de candidatures et du recrutement. Les informations marquées d’un astérisque sont obligatoires – leur non renseignement entraîne l’impossibilité de traiter la demande. Ces informations sont à destination exclusive des services de SOFITEX, de ses clients et éventuels sous-traitants agissant dans le cadre de la prestation. Les données seront conservées pendant les durées nécessaires aux finalités pour lesquelles elles seront traitées, précisées dans notre Politique de protection des données.
Conformément au Règlement (UE) 2016/679 relatif à la protection des données à caractère personnel, vous disposez d’un droit d’accès, de rectification, de suppression et d’opposition pour motifs légitimes, en adressant votre courriel avec pièce d’identité à rgpd@sofitex.lu.

Retour en haut