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Legal Directorate - Administrative Assistant (M/F)

Publié le 21 septembre 2022

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LocalisationLuxembourg

Domaine d'activitéSecrétariat et fonctions administratives

Type de contratIntérim (2 mois)

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Description de l'entreprise

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Description de l'offre

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an :

Legal Directorate - Administrative Assistant (M/F)

You will work in close cooperation with a team of professionals and other administrative/operational assistants.

Accountabilities

• Assist in the accurate preparation of original legal documents and in the finalization / administration of contractual documentation (such as finance contracts, guarantee agreements and contractual modifications)

• Assist and ensure follow-up of all procedures - both before and after signature of legal documents (e.g. prepare and circulate legal contributions to internal decision-making documents, prepare and distribute contractual documents, ensure due circulation of documents both inside and outside the organisation, handle notification of signatures, ensure electronic and paper archiving, store documents using the Bank electronic document management system (GED Livelink), handle notes and other memoranda

• Carry out general secretarial duties and administrative tasks, including telephone coverage, mail/document control and distribution, filing, organisation of meetings, managing calendars

• Verify data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents

Profil recherché

Qualifications

• At least 3 years of relevant, professional experience (i.e. in similar or related tasks); experience acquired as secretary/administrative or legal assistant in a law firm, corporate legal function, or any other legal environment, is a distinctive advantage

• Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)

• Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage

• Excellent knowledge of English and a very good command of Spanish are required

Competencies

• Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.

• Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes.

• Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.

• Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behavior with the organisation’s needs and intrinsic values, acting with integrity in ways that promote the organisation’s mission, policies and rules.

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 3,110€ and 3,930€ gross per month, depending on experience.

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