Operations - Administrative Assistant (M/F)

Description de l'entreprise

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Description de l'offre

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an

Operations - Administrative Assistant (M/F)

Your tasks:

Lending process:

• Handle the administrative coordination of the whole lending procedure (monitoring of deadlines, organisation of meetings, appointments and business trips for the loan officers and the Head of Division)

• Prepare briefing papers for meetings and business trips

• Assist the loan officers during the lending process and, as appropriate, in the follow up of projects (in close coordination with the other Directorates participating in the process)

• Finalise, distribute and file documents and reports prepared by loan officers

• Handle telephone contacts with clients and follow information flow while loan officers are on mission

• Assist loan officers in updating and organising contacts Optimisation of operating tools and working methods:

• Keep statistics and work plan up-to-date; monitor that procedures are followed during the lending process; input data in the loans database in view of the preparation of reports and statistics on the Bank’s activity in countries covered by the Division

Teamwork:

• Cooperate with the other Assistants and members of the Department; when appropriate train new colleagues on Bank procedures and processes, contribute to a good working atmosphere within the Division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives

Profil recherché

• Secondary level education, ideally complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)

• At least 3 years of relevant professional experience in providing administrative support

• Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)

• Excellent knowledge of written and spoken English and a good command of French. Knowledge of other European languages like German would be a significant advantage.

• Strong sense of responsibility and initiative

• Very good organisational skills

• Rigorous and able to meet deadlines and priorities

• Able to draft routine correspondence and edit materials

• Good interpersonal skills

• Excellent team spirit

• Ability to work reliably and accurately under pressure

• Flexibility and availability

• Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.

• Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes.

• Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.

This is an opportunity for an initial 2-month contract + extensions.

Salary: level 1 or level 2, depending on years of experience (3850€ gross or 4350€ gross/month)