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Personnel - Administrative Assistant for the Medical Services (M/F)

Publié le 21 septembre 2022

Référenceos09qx01gg

LocalisationLuxembourg

Domaine d'activitéSecrétariat et fonctions administratives

Type de contratIntérim (2 mois)

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Description de l'entreprise

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Description de l'offre

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an :

Personnel - Administrative Assistant for the Medical Services (M/F)

Execute a wide range of administrative and coordination duties with respects to the Bank’s preventative medicine programme, contributing to the smooth running of the Medical Service Unit.

The post requires good judgement, flexibility, autonomy and the ability to prioritise and handle several tasks simultaneously, while still exercising a high degree of precision. It also requires extreme sense of confidentiality due to the sensitivity of the information handled.

Operating Network:

The successful candidate will report to the Head of Medical Service Unit, under daily task supervision by our Occupational Health Physician.

The postholder will also be in daily contact and constant collaboration with the MSU assistant.

Accountabilities:

•             Maintain proper record/documentation and data quality (e.g. preparation and filing of documents manually and electronically, maintenance of databases, including the reception, input and filing of medical absence certificates in Peoplesoft).

•             Organise meetings and appointments, reception of visitors, handle telephone contacts and general questions to the medical service reception ( and medical service general mailbox) , administration and filing of medical reports.

•             Administration of pre-employment questionnaires.

•             Administration of periodical medical visits and medical travel clearances.

•             Managing the agenda for the flu vaccination campaigns and for PCR testing.

•             Managing the agenda of all OHS physicians.

•             Act as backup of the medical service unit assistant as needed.

Profil recherché

Qualifications:

 

•             Secondary level education, complemented with a 2-year certification in a relevant field (accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.

•             At least 3 years of relevant professional experience; experience of work in occupational health, HR and/or handling confidential information would be an advantage.

•             Ability to maintain confidentiality is mandatory.

•             Detail oriented, ensuring accuracy of data reports.

•             Excellent knowledge MS Office tools, more specifically Excel and at ease in producing reports and pivot tables in Excel.

•             Excellent knowledge of written and spoken English and a good command of French. Other languages would be an advantage.

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 3,110€ and 3,930€ gross per month, depending on experience.

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Conformément au Règlement (UE) 2016/679 relatif à la protection des données à caractère personnel, vous disposez d’un droit d’accès, de rectification, de suppression et d’opposition pour motifs légitimes, en adressant votre courriel avec pièce d’identité à rgpd@sofitex.lu.

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