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Finance Directorate - Administrative Assistant (M/F)

Publié le 25 novembre 2022

Référencev0ygtdyas5

LocalisationLuxembourg

Domaine d'activitéSecrétariat et fonctions administratives

Type de contratIntérim (6 mois)

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Description de l'entreprise

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Description de l'offre

For one of our clients, a European institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

Administrative and Finance Assitant (M/F)

The person should preferably have experience in Banking/Financial field and he/she should be able to work independently and keen to learn.

Accountabilities:

The interim will execute key processes of various complexities:

  • Provides administrative and secretarial assistance in the preparation of meetings, visits, draft agendas, minutes, notes and documents;

  • Manage the division’s diaries and workflow in order to make the work of the teams more efficient;

  • Draft/finalise correspondence on various topics on behalf of the managers, attend meetings and drafts minutes. Assist in the preparation of PowerPoint presentations;

  • Manage updating of databases and statistics, plan and maintain the electronic archives of the divisions;

  • When required, perform basic research and ad hoc tasks including work on Excel spreadsheets;

  • Provide operational support in sending payment advices;

  • Manage telephone coverage, mail/document distribution, diary scheduling and all other logistical requirements (e.g. travel) for the divisions;

  • Ensure timely distribution within the department of the external mail received from the mail service;

  • Assist in the accurate preparation, finalisation and distribution of letters, notes, reports, graphs and presentations;

  • Ensure accuracy of all documents produced within the divisions in terms of language (both English and French), grammar and content applying effective proofreading;

  • Assist in the preparation and logistical planning for various events (e.g. conferences, negotiations, missions, etc);

  • Respond to enquiries directed to the divisions and ensure allocation of enquiry to the appropriate individual to resolve the issue;

  • Build and maintain effective relationships internally and externally to ensure a good reputation of the divisions at all times and enable effective completion of the above activities and processes;

  • Maintain current distribution lists for the divisions and/or the Department, distribute documents for the teams;

  • Ensure effective and accurate filing and data management of all electronic and hard copy files, documents, data and other information for own organisational unit;

  • Provide support and act as back-up to the Head of Department’s Administrative Assistant for holiday replacement and other absences (training etc)

Profil recherché

  • Be fluent in English, other European languages is an advantage

  • Certified secondary-level education with secretarial training and/or equivalent professional experience.

  • At least 2 years of secretarial experience in a financial institution.

This is an opportunity for a long term temp contract (first 2-month contract + extensions), to start asap.

Salary ranges between 3100 and 3900€ gross/month, depending on experience

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